Whether it’s a birthday, Christmas or anniversary party for your friends, or perhaps a corporate gathering for your colleagues, when tasked with throwing a party, you’ll know that there’s a lot that needs to be done in order for the lavish event to be a glowing success.
First and foremost, your guests will need to enjoy themselves at your party and therefore you’ll need to create a warm, welcoming and engaging atmosphere and setting that will be the talk of the town. Depending upon where you are holding your party, there may already be items such as furniture, décor, table settings and other event equipment at the venue. However, with a trend towards more ‘blank-canvas’ event spaces, there’s definitely a need for many party planners to find party equipment rental suppliers, to kit out their party venue in the best way possible.
When we talk about party equipment, this is wide-ranging, of course. We’ve already mentioned furniture, décor and table settings, but it could also include balloons, light up letters, table linen, floral arches, a dance floor and even VIP posts and ropes for your entrance area – after all, everyone likes to feel special at an event, so why not push the boat out from the very start? Of course, there’s always the option for you to buy event equipment rather than hire it, but how often are you likely to use it again? It’s likely to be far more cost effective to hire any equipment needed and return it after the event.
Below, we’ve gathered some of the most useful tips on how to find the best private party equipment rental, which will hopefully save you some effort in the near future.
Do your research
Thanks to the internet, like anything else, there is a world of choice out there and, depending upon your party location, you’ll find a mix of both regional and national suppliers. As a starting point to dressing your venue, basic items such as tables, chairs and tablecloths are essential and today’s market is full of different styles and colours.
With many chair styles, you can also choose your seat cushion colour, enabling you to match up your furniture with your event décor and theme. Consider the type of party you are organising, the available space and layout of the room – all of these will help you define the furniture and décor you need for your party.
Aim to use a one-stop-shop
Try, as much as possible, to hire everything you need from the same place. Keeping everything together will mean a single point of contact, a single delivery, a single collection and a single invoice. Why over-complicate things when you can keep it simple?
It’s not just about party tables and chairs
Though you’ll need to hire functional items such as tables and chairs, it definitely gets more exciting when you start looking at décor and other party equipment hire. Items such as four-foot light-up letters are a great option for illuminating areas of your party space, and also make fantastic photography backdrops. Why not use light up letters to spell out the name of the person you are throwing the party for, or the name of your company? It’s time to get creative, and you can be sure that your guests will all want that Instagram-ready photo taken in front of your LED décor.
Opt for a local company
Using a local company for your party equipment hire has many benefits. For a start, it’s more likely that you’ll receive a better service from a local company – after all, things definitely don’t always go according to plan in the lead up to a busy event, and this proximity could prove to be very useful at the last minute. It also means that you could visit their showroom, perhaps in the run-up to your event to view their party equipment in person, which will certainly help in your decision-making.
Secondly, it will save you money, as many hire companies base their transport rates on the proximity of your party venue from their distribution centre – the further away you are, the more expensive the transport.
Finally, hiring from a local event party rentals company ensures that the carbon impact of their (and your) activities is minimised as much as possible. After all, this is something that we should all have at the forefront of our minds in our daily professional and personal lives. A party equipment rental company such as Event Hire UK, for instance, operates regional distribution centres, so that you can enjoy a local service from a national company – the best of both worlds!
